POLYGONE

DSCF0286OPERATION AND MAINTENANCE OF MULTINATIONAL AIRCREW ELECTRONIC WARFARE TACTICS FACILITY (POLYGONE)

 

Customer: AIR FORCE » AIR FORCES EUROPE

Primary NAICS Code: 611512 Flight Training

Place of Performance: Germany and Deployed locations

Primary Requirement: Operations & Maintenance

 Secondary Requirements:

  • Administrative / Business Tools
  • Administrative / Logistics / Support
  • Document & Content Management
  • Engineering / Scientific
  • Equipment Maintenance
  • Maintenance Support Services
  • Management Consulting
  • Operations & Maintenance
  • Software Support

  Program Description:

Ahntech, Inc. is fulfilling the 700th Contracting Squadron, Ramstein Germany, requirement for Operations & Maintenance of Multinational Aircrew Electronic Warfare Tactics Facility (POLYGONE).

BACKGROUND:

The primary mission of the MAEWTF, hereafter referred to as Polygone, is to provide USAFE, United States Army Europe (USAREUR), United States Navy Europe (NAVEUR), North Atlantic Treaty Organization (NATO) and other nation aircrew tactics evaluation and electronic combat training. The overall operation of the Polygone range is the combined responsibility of U.S. Air Force (USAF), German Air Force (GEAF) and French Air Force (FAF) personnel. The U.S. portion of Polygone operates under Detachment 3, Warrior Preparation Center. The services provided by the contractor shall be in support of Detachment 3 requirements. To ensure mission support, effectiveness and overall success of aircrew training, the contractor shall coordinate and cooperate with assigned GEAF and/or FAF personnel during specific operations on a case by case basis. If, on a specific occasion, such efforts jeopardize U.S. or other nations’ military security, are not considered within scope of this contract or result in increased contract costs, the contractor shall notify the Detachment Commander, Quality Assurance Personnel (QAP) and/or Contracting Officer (CO) immediately. Under these circumstances, the contractor shall not proceed with further action until notified to do so by the CO.

REQUIREMENTS:

Operations Tasks

  • SYSTEM/EQUIPMENT OPERATIONS
  • The contractor shall operate all Government-furnished C-E systems, equipment, test equipment and associated systems and support equipment identified in Appendices 2 and 7, using the criteria set forth in applicable technical data listed in Appendix 3 of this PWS and approved contractor developed publications. Operations include, but are not limited to: operating various threat simulator systems, support equipment, communications and computer equipment such as:
  • AN/MST-T1A (MUTES)
  • AN/MST-T1(V) (Mini-MUTES)
  • AN/MSR-T4 (Mini-TRAINS) including Trains Data Server (TDS)
  • AN/ VPQ-1 (TRTG)
  • GTR-18 (Smokey SAM)
  • UPQ-8 (RWR-Lite, RWT and HTT)
  • Mallina
  • UHF/VHF Communication Radios
  • Operations responsibilities include, but are not limited to conducting EW activity for: normal training sorties, operational readiness inspections, surge missions and other missions; customer specific scenario application and operational support to special missions at various locations. The contractor shall operate all Communications-Electronics (C-E) sytems/equipment and associated support equipment in accordance with USAFEI 13-212 and applicable technical orders. During vulnerability periods, sites/systems shall be contractor manned with qualified personnel to operate all C-E systems as required. The contractor shall also support testing and validation of new systems/equipment, hardware and software changes.
  • EQUIPMENT OPERATIONAL CHECKS
  • The contractor shall accomplish pre-operational checks on all C-E systems and associated equipment before entering vulnerability periods. The contractor shall notify Scenario Control (if operating within the MAEWTF area of responsibility (AOR)) of equipment readiness not later than 10 minutes prior to the start of scheduled EW operations. The contractor shall re-accomplish pre-operational checks after any maintenance action and prior to aircraft activity after a period of inactivity in excess of 2 hours. Pre-operational checks shall be IAW applicable equipment technical orders andGovernment approved equipment operational checklists
  • EQUIPMENT OPERATIONS CHECKLISTS
  • The contractor shall develop and submit to the Government for incorporation into the contract, standardized pre-operational, operations and post operational checklists for each system operator position. Checklist submissions shall not be later than 90 days after contract start date (see Appendix 4). These checklists shall be in sufficient depth to ensure system calibration, alignment and operational capability meet tech order specifications. After Government approval, all checklists shall be kept current and updated with all changes submitted to the Government for review and approval prior to incorporation. All equipment operational checklists shall become property of the Government. Checklists shall be IAW AFI 13-212, applicable supplements/addenda and applicable equipment technical orders. The contractor shall perform calibration checks on all C-E systems/equipment IAW applicable technical orders as required

Maintenance Tasks

  • SYSTEM/EQUIPMENT MAINTENANCE
  • The contractor shall maintain all Government-furnished C-E systems, equipment, test equipment and associated systems and support equipment identified in Tech Exhibit 6, using the criteria set forth in applicable technical data listed in Appendix 3 of this PWS and approved contractor developed publications. The contractor shall maintain the following C-E systems, to include each individual transmitter on the multiple transmitter systems (i.e., MUTES and Mini-MUTES), to the minimum monthly equipment uptime rates specified below:
    • AN/MST-T1A (MUTES) 95%
    • AN/MST-T1(V) (Mini-MUTES) 95%
    • AN/MSR-T4 (TRAINS) 95%
    • AN/VPQ-1 (TRTG) 95%
    • UPQ-8 (RWR-Lite, RWT and HTT) 95%
    • Mallina 95%
    • UHF/VHF Communication Radios 95%
    • GTR-18 (Smokey SAM) 95%
    • Generators 95%
    • The contractor shall compute Equipment Uptime rates using the information in PWS para. 3.2.5 and 3.3.
    • The contractor shall generate and maintain a Monthly Maintenance Plan for all assigned systems/equipment at full performance start and every month thereafter (see appendix 4). Site monthly maintenance plans shall be submitted to the QAP office NLT COB 3rd duty day of each month. The monthly maintenance plan shall include as a minimum but is not limited to the information listed below and all other data required IAW AFI 21-116:
      • All scheduled maintenance and dates to be accomplished for the upcoming month.
      • Accomplishments and deviations from the previous month’s plan.
      • Previous months operational availability rates for the system end items and end item transmitters on multiple transmitter systems (see para. 3.2.5)
      • Previous months Not Repairable This Station (NRTS) actions
      • Quality Control Inspection Schedule
      • Configuration Control information to include current status of modifications, temporary fixes, cannibalization actions, and other actions
      • Deficiency Reports/Reports of Discrepancy
      • Maintenance Turn-Arounds (TRN)
      • Due In From Maintenance (DIFM) statuses
    • The contractor shall establish a maintenance control function for all C-E sytems and equipment. The maintenance control function shall perform responsibilities as outlined in AFI 21-116 paragraph 4.6. The following sub-paragraphs may be omitted: 4.6.2.2, 4.6.3, 4.6.17 and 4.6.25 through 4.6.27. These responsibilities include, but are not limited to:
      • System status reporting
      • Controlling the Preventive Maintenance Inspection (PMI) program as defined in this PWS
      • Acting as liaison for functions within the contractor’s organization and other agencies in support of the maintenance effort
      • Serving as the primary point of contact for real-time information on equipment status and in-progress repair actions
    • The contractor shall determine the color code designation (red or amber) for a failed system or subsystem (e.g. transmitter on multiple transmitter systems). Color code designations shall be determined IAW AFI 21-103, Chap 6, paragraphs 6.3.1 through 6.3.3. The contractor’s maintenance personnel shall coordinate the color designation for each failed system and subsystem with Scenario Control and EW Operations Scheduling immediately after it is determined. If the QAP do not agree with the color code designation designated for a particular failed system or subsystem, this shall be resolved by the Government Program Manager on a case-by-case basis
    • The contractor shall maintain a computer automated equipment status reporting system on the web-based management system. This database shall provide the following information for all assigned equipment (radar, communication, support vehicles and support equipment):
      • Overall operational status of each system (red, amber, green).
      • Maintenance control number for system, sub-system and equipment outages.
      • Description of the discrepancy/outage.
      • Description of the most recent maintenance action taken on any discrepancy/outage
      • Supply document numbers and the priority of parts ordered if applicable
      • Estimated delivery date of any parts ordered (EDD)
      • Estimated Time of Return to Operation (ETRO) Current system status shall be reviewed, updated if required and available to EW operations scheduling and Scenario Control prior to the beginning of the operations vulnerability period
    • The contractor shall report equipment status via the web-based management system and the ESR using Government provided software and equipment at least once per business day. The contractor shall input all reportable maintenance actions into ESR. The contractor shall provide ESR generated reports to the Government upon request. In conjunction with the Government, the contractor shall test, validate and implement changes to the ESR software. To ensure the integrity of the ESR program, the Government may task the contractor to provide certain files from the ESR program database via e-mail
    • The contractor shall report equipment status via IDMS on a daily basis. The contractor shall appoint in writing a primary custodian and an appropriate number of trained users to input data into IMDS (see Appendix 4). The custodian and each user shall successfully complete the Government provided computer aided instruction program before using the IMDS terminal. An individual user identification number will be issued to each authorized user only after the individual has completed the instruction program. The QAP office will provide to the custodian any other codes necessary for IMDS operation. All codes shall be protected to preclude dissemination to unauthorized persons.
    • The contractor shall provide an equipment availability report by the third working day of the month (see Appendix 4). These reports shall be a web based product and shall contain the following information:
      • Operational Availability (Ao) Rate
        • The contractor shall compute monthly and yearly Operational Availability (Ao) rates for all assigned C-E systems/equipment using the guidance in AFI10-602. Ao rates shall also be calculated for each individual transmitter in the AN/MSTT1A and AN/MST-T1(V)
      • Mission Capable (Mc) Rate
        • The contractor shall compute monthly and yearly Mc rates for all assigned C-E Equipment. Mc rates shall be calculated based on the number of hours each system was available during the hours of operation listed in PWS para. 1.3. Mc rates shall be calculated for each individual transmitter in the AN/MST-T1A and AN/MST-T1(V)
      • Contract Adjusted (Ca) Rate
        • The contractor shall compute monthly Ca rates for all assigned C-E Equipment. The Ca rates listed as part of Technical Exhibit 1 are the minimum acceptable standards. Ca rates are the Ao Rate adjusted for supply delay and other Government authorized delays. Ca rates shall be calculated for each individual transmitter in the AN/MST-T1A and AN/MST-T1(V)
    • All reportable maintenance actions shall be entered into IMDS/ESR using Government provided software and equipment, at least once per business day and IAW AFI 21-116 and AFI 21-103. C-E systems requiring maintenance reporting actions are those systems that are assigned a standard reporting designator (SRD) IAW AFI 21-103. Some maintenance actions on non-reportable systems shall be entered into IMDS as required by Technical Order 00-5-15
    • The contractor shall comply with all maintenance documentation procedures to track all maintenance actions controlled with event ID numbers IAW 00-20 series technical orders. An AFTO Form 350 annotated in accordance with TO 00-20-2 shall be attached to all chassis undergoing off-equipment maintenance or removed from the primary equipment for ease of maintenance. Condition tags shall be attached to removed or spare units after undergoing maintenance. These tags shall be annotated IAW TOs 00-20-2 and 00-20-3
    • The contractor shall implement a PMI management program for all C-E equipment and C-E support equipment. This program shall adhere to all requirements in TO 00-20-1 and ensure the master PMI list is current, required intervals are maintained and PMIs are performed IAW equipment technical orders and approved publications.3.1 SYSTEM/EQUIPMENT MAINTENANCE The contractor shall maintain all Government-furnished C-E systems, equipment, test equipment and associated systems and support equipment identified in Tech Exhibit 6, using the criteria set forth in applicable technical data listed in Appendix 3 of this PWS and approved contractor developed publications. The contractor shall maintain the following C-E systems, to include each individual transmitter on the multiple transmitter systems (i.e., MUTES and Mini-MUTES), to the minimum monthly equipment uptime rates specified below:
      • AN/MST-T1A (MUTES) 95%
      • AN/MST-T1(V) (Mini-MUTES) 95%
      • AN/MSR-T4 (TRAINS) 95%
      • AN/VPQ-1 (TRTG) 95%
      • UPQ-8 (RWR-Lite, RWT and HTT) 95%
      • Mallina 95%
      • UHF/VHF Communication Radios 95%
      • GTR-18 (Smokey SAM) 95%
      • Generators 95%
    • The contractor shall compute Equipment Uptime rates using the information in PWS para. 3.2.5
      and 3.3
    • The contractor shall generate and maintain a Monthly Maintenance Plan for all assigned systems/equipment at full performance start and every month thereafter (see appendix 4). Site monthly maintenance plans shall be submitted to the QAP office NLT COB 3rd duty day of each month. The monthly maintenance plan shall include as a minimum but is not limited to the information listed below and all other data required IAW AFI 21-116:
      • All scheduled maintenance and dates to be accomplished for the upcoming month.
      • Accomplishments and deviations from the previous month’s plan.
      • Previous months operational availability rates for the system end items and end item transmitters on multiple transmitter systems (see para. 3.2.5)
      • Previous months Not Repairable This Station (NRTS) actions
      • Quality Control Inspection Schedule
      • Configuration Control information to include current status of modifications, temporary fixes, cannibalization actions, and other actions
      • Deficiency Reports/Reports of Discrepancy
      • Maintenance Turn-Arounds (TRN)
      • Due In From Maintenance (DIFM) statuses
    • The contractor shall establish a maintenance control function for all C-E sytems and equipment.
      The maintenance control function shall perform responsibilities as outlined in AFI 21-116
      paragraph 4.6. The following sub-paragraphs may be omitted: 4.6.2.2, 4.6.3, 4.6.17 and 4.6.25
      through 4.6.27. These responsibilities include, but are not limited to:

      • System status reporting
      • Controlling the Preventive Maintenance Inspection (PMI) program as defined in this PWS
      • Acting as liaison for functions within the contractor’s organization and other agencies in support of the maintenance effort
      • Serving as the primary point of contact for real-time information on equipment status and in-progress repair actions
  • MONTHLY MAINTENANCE PLAN
  • MAINTENANCE CONTROL
  • EQUIPMENT STATUS DETERMINATIONS
  • DAILY EQUIPMENT STATUS REPORTING
  • EQUIPMENT STATUS REPORTING (ESR) PROCEDURES
  • INTEGRATED MAINTENANCE DATA SYSTEM (IMDS)
  • C-E EQUIPMENT AVAILABILITY REPORT
  • JOB DATA DOCUMENTATION (JDD)
  • MAINTENANCE DOCUMENTATION
  • PREVENTATIVE MAINTENANCE INSPECTION (PMI) PROGRAM
  • MONTHLY MAINTENANCE PLAN
  • MAINTENANCE CONTROL

SUPPORT AND GENRAL TASKS

  • LOGISTICS SUPPORT
  • The contractor shall provide logistics support to include materiel control, transportation, investigation of deficiencies, property management, fuel and oil and funds management. The materiel control function includes requisition, purchase, stocking, storage, issuance, utilization, turn-in and inventory of spare parts and consumable supplies. Transportation support consists of, but is not limited to vehicle control and movement of parts and equipment from base supply to the site or from site to site. Property management support consists of the control and utilization of GFP and GFE items. Fuel and oil support includes the purchase, use and disposal of those materials. Funds management support includes use and accounting of reimbursables and allocated funds, to include system cost breakdowns by DLR and Non-DLR funding. Investigation of deficiencies support includes identification of suitable substitutes for discontinued or upgraded parts, components or assemblies. The contractor shall provide all services and supplies, not otherwise provided by the Government, as specified in Section 5, Government Provided Property and Services
  • The contractor shall identify to the CO not later than full performance start date a primary and alternate individual who is to be responsible for logistics support (see Appendix 4)
  • The contractor shall control, protect and preserve all Government furnished materials, supplies and equipment at each site. These actions shall be in accordance with AFM 23-110, AFI 31-209, and FAR Part 45
  • The contractor shall maintain organizational supply and equipment accounts at the designated host base IAW AFM 23-110. All accounts shall have a supplemental ship-to address. The contractor shall maintain an Organizational Cost Center Report (OCCR) account for each major C-E system and one account for general support
  • The contractor shall follow host base supply procedures and regulations or instructions when requesting parts. Material control and maintenance control shall reconcile all part requisitions.
  • The contractor shall use the Air Force supply system to procure all Nationally Stock Numbered (NSN) items required in support of this contract. The contractor shall obtain technical coordination from the host base Chief of Supply, and the Item Manager (depot) before buying items with an Expendability Recoverability Reparability Code (ERRC) of XD2 when not available through base supply. NSN items may be obtained through contractor channels when Urgency of Need Designator (UND) “A” or above is used, ERRC of XB3 or XF3 are assigned and the Government source cannot meet the required need date. Local purchase requests shall be handled IAW the following paragraph
  • The contractor shall use the Government supply system to maintain GFE and facilities to the maximum extent possible to economically meet mission needs. If the Air Force supply system is unable to meet mission needs, the contractor shall order and account for all non-NSN equipment spares and supplies required to support the contract as follows:
    • All purchases, regardless of the dollar value, require Government approval.
    • If the cost of a non-NSN item is under $10,000, the contractor shall obtain the item through appropriate contractor procurement channels or the local purchase CLIN after Government approval
    • If the cost of any non-NSN item is more than $10,000 the contractor shall attempt to obtain the item using the Air Force contracting system. The Government will reimburse the contractor IAW contract para. 4.7 for expendable and non-expendable parts and supplies required to maintain GFE and facilities when the parts, supplies, materials or services are not readily available through Government channels
    • The contractor material control function shall reconcile, with Maintenance control, all due-outs IAW AFM 23-110 V2 part 13 chap 5. This reconciliation shall be conducted on a daily basis for those due-outs with an UND “A”, and on a weekly basis for those due-outs with a UND “B”. The contractor shall perform a monthly review of all UND “A”, “B,” and “C” (routine) requisitions for validity with the affected work centers. The contractor shall use the D-18 Priority Monitor Report or similar product to perform these tasks
    • The contractor shall account for all Government Furnished Equipment and Property in the contractor’s possession IAW FAR Part 45. Equipment not maintained on Government inventory listings, i.e. bench/shop stocks, forward supply points or Special Purpose Recoverable Authorized Maintenance (SPRAM) accounts, etc., shall be maintained on a contractor-generated, Microsoft Access-compatible Property Control Plan and Database. Lost/damaged GFE/GFP shall be reported within two days of occurrence (see appendix 4)
    • All items on forward supply point shall be supported by a demand level or have a special level established. All special levels shall be documented IAW AFM 23-110 V2 part 13 chapt 3. An additional copy of the supply point listing (Q13) shall be provided to the Government when requested
    • The contractor shall establish and manage a SPRAM Account in accordance with AFM 23-110
    • The contractor shall place recurring ERRC XB3 items on bench/shop stock. The
      contractor shall establish and operate bench/shop stock in accordance with AFM 23-
      110. The contractor shall provide an additional copy of the bench stock listing (S04) or
      Shop Stock listing to the Government upon request
    • The contractor shall control and monitor Due In From Maintenance (DIFM) and repair cycle operations IAW AFM 23-110 V2 part 13 chap 6, T.O. 00-20-2 and T.O. 00-20-3. DIFMs shall be turned into the host base supply within 10 working days unless an authorized delay is in effect for the item. The contractor shall review the order of repair
      identified in the D-23 repair cycle asset management listing. The contractor shall monitor Awaiting Parts (AWP) processing IAW AFM 23-110 V2 part 13, T.O. 00-20- 3, and AFI 21-116
    • The contractor shall establish and manage a maintenance turn-around program (TRN). This shall include documenting, transporting, processing and verification procedures. Actions shall be in accordance with AFM 23-110
    • The contractor shall track and document all UND “A” issues or backorders with the exception of Equipment Authorization In Use Detail (EAID) items and Urgency Justification Code (UJC) “AR” requests
    • The contractor shall use the various reports and listings available from the host base supply to review and track supply status and maintain equipment accountability. All available reports and listings are listed in AFM 23-110. The contractor shall coordinate with host base supply to establish requirements and procedures to obtain the reports and listings
    • The contractor shall comply with host base supply procedures for processing material requirements. The contractor shall submit supply assistance or supply difficulty letters in accordance with AFM 23-110
    • The contractor shall coordinate with host base supply and transportation sections to establish procedures for parts pick-up and delivery. When a MICAP part (a part that takes a system or chargeable emitter from a red condition to amber or green) is made available by the host base supply, the contractor shall ensure the part is retrieved by the quickest possible means. For the majority of items, the contractor shall pick up all parts, supplies, materials and documents from the local host base supply and/or the Traffic Management Office (TMO), and deliver them to the intended office or maintenance activity. When MICAP parts are ordered backorder, the contractor shall ensure that the supplemental ship-to address is used where applicable.
  • LOGISTICS POINT OF CONTACT
  • MATERIAL CONTROL
  • ACCOUNTS
  • PARTS ORDERING PROCEDURES
  • NON-NSN SOURCE PRIORITIES
  • PRIORITY/ROUTINE PARTS REQUESTS FOLLOW-UP
  • ACCOUNTABILITY METHODS
  • SPRAM ASSETS
  • BENCH/SHOP STOCK
  • REPAIR CYCLE ASSETS
  • MAINTENANCE TURN-AROUND (TRN)
  • MISSION CAPABILITY (MICAP) REPORTING
  • REPORTS AND LISTINGS
  • SUPPLY SYSTEM
  • SUPPLY RUN